Orca (“the app”) is a workforce time-tracking and mileage application provided by Shroware / Swordfish (“we”, “us”). Orca is used by employers to let their workers clock in and out, record work routes, and calculate mileage. This policy explains what data Orca collects, why, and how it is handled.
Orca is an employer-provided tool. If you use Orca as an employee, your employer is the controller of your data; we process it on their behalf.
Information we collect
Location data (including precise and background location). When you are clocked in to a job, Orca records your device’s GPS location — including while the app is in the background — to track your work route and calculate mileage for reimbursement and billing. Location is collected only while you are on the clock. It is not collected when you are clocked out.
Motion and activity data. Orca uses device motion sensors to detect when you are stationary versus moving, so it can reduce GPS sampling and save battery.
Voice recordings and transcriptions. If you record a voice note, Orca captures the audio and converts it to text using on-device or platform speech recognition. The text is saved to your work record.
Photos. If you attach a photo to a work note, Orca accesses the selected image from your photo library.
Account and work data. Your name, email, organization membership, clock-in/out times, jobs, properties, and time entries you create.
How we use this information
Track time worked and calculate payable hours.
Record work routes and calculate mileage for reimbursement and client billing.
Optimize GPS collection to preserve battery (motion data).
Attach voice and photo notes to your work records.
Provide your employer’s administrators with timesheets, mileage, and activity reporting.
We do not sell your personal data, and we do not use it for advertising.
How information is shared
With your employer. Administrators and managers in your organization can see your time entries, work locations, routes, and mileage. This is the core purpose of the app.
Service providers (processors). We use Supabase (data storage and authentication) and Mapbox (map display and route processing) to operate the app. They process data only to provide their services to us.
Legal. We may disclose information if required by law.
Data retention
Work records, location traces, and mileage data are retained for as long as your employer’s account is active and as required for payroll, billing, and recordkeeping. Your employer controls deletion of their organization’s data; contact them to request removal of your records.
Your choices
Location permission. You can revoke location access in your device settings at any time. Orca cannot track routes or calculate mileage without it.
Microphone / photos. Voice notes and photo attachments are optional; the app requests these permissions only when you use those features.
Access and deletion. To access or delete your personal data, contact your employer’s administrator or us at the address below.
Children’s privacy
Orca is a workplace tool and is not directed to anyone under 16. We do not knowingly collect data from children.
Changes to this policy
We may update this policy. Material changes will be reflected by the “Last updated” date above.